It is essential to limit access to sensitive files and documents if your company maintains confidential information regarding deals or accounts, or handles sensitive employee and customer data. Even if your employees are trustworthy and skilled on security of documents It only takes one small mistake to cause serious consequences to be incurred. Here are four methods to help you limit access to documents on electronic devices to prevent a security breach.
It is possible to prevent threat actors from accessing protected files using two-factor or multi-factor authentication protocols. The extra layer of security prevents them from using stolen usernames and passwords to access confidential information. It also helps in ensuring compliance with regulations like GDPR and HIPAA.
A requirement for an eSignature is a popular solution for companies that are keen to keep those who don’t have permission out of private files. This lets businesses verify the identity of an individual prior to allowing them to access private information. It also provides the highest level of security since any changes to documents can be easily detected.
Custom permissions can be used to increase security by allowing managers control over sensitive files that are printed, copied, and opened. The restrictions can be placed on the kind of changes the file is subject to including changing text or design. These documents can also have an examine trail added to them to enable administrators to keep track of activity and detect any unauthorized changes.
It’s also crucial to make sure that everyone in the office is aware of the importance of keeping information safe whether it’s paper or digital files. This can be achieved by implementing a «clean desk» policy, which ensures all papers and documents are secured with passwords after an employee quits their workstation. All devices, including desktop computers, laptops or smartphones, are cleared of all data prior to when https://vdr-soft.net/what-is-a-ddq they are turned on or removed.
