Board meetings are an essential opportunity for collaboration and decision-making between important stakeholders. They can be an important catalyst for the expansion of an organization however, only if they are conducted boardroomcommunity.com/ effectively. Board members often have busy schedules and lots of responsibility, which makes it essential that they attend every meeting prepared.
The agenda for a board meeting could include strategic updates as well as committee reports and presentations and initiatives, special topics such as new business, or nominating members to the board. Additionally it is common to have an open-door period for public comment, in which parents who have issues that their school can’t resolve or other people can make a statement to the board.
Setting the agenda for a board session requires planning out the order of events and supplying attendees with pertinent materials in advance. It is also important to have the proper supplies and equipment in the room. Flipcharts and whiteboards as well as videoconferencing or Teleconferencing systems are all essential. It’s also important to make sure that the room is comfortable and free of distractions, and that there are beverages or food available.
Another important component of an annual board meeting is the definition of the next steps, and ensuring that the decisions are recorded and handed over to the appropriate parties right away after the meeting. A digital tool for managing the board like Range can make all the difference. It allows for the quick creation of minutes and other action items that are distributed to all attendees before they leave the boardroom, or saved as a PDF file for later distribution.
