When dealing with sensitive information (such as research results, patent-pending technologies and other information about business) using a virtual data room is one of the most secure methods to share files. The best virtual data rooms tools offer security features and viewer verification to prevent confidential documents from getting into the wrong hands.
Many VDR providers offer a variety of security settings for documents and folders that can be applied to each document or folder. For instance certain VDR providers allow users to define granular access rights for specific file types while others provide pre-designed folder structure templates that can be customized to meet your needs for your particular project.
A quality VDR will also include redaction tools that allow users to efficiently and systematically remove sensitive information from a single or multiple instances of the document. This will reduce time and reduce the chance that a missed instance could have a significant impact on a deal or a project.
Administrators can also monitor and analyze the user activity by using reports. You can, for example find out who has viewed which documents and how often.
Additionally, a quality VDR should be able to provide mobile access for mobile and desktop users. This is particularly important when working with geographically dispersed teams, as it allows them to stay connected and productive when they are moving around.
